Legal

Terms and Conditions

Last updated June 1, 2025

Overview

BY ACCEPTING THIS AGREEMENT OR ACCESSING OR USING THE SERVICE, YOU ARE AGREEING TO THE TERMS AND CONDITIONS OF THIS AGREEMENT.

IF YOU ARE USING ANY SERVICE AS AN EMPLOYEE, AGENT, OR CONTRACTOR OF A CORPORATION, PARTNERSHIP OR SIMILAR ENTITY, THEN YOU REPRESENT AND WARRANT THAT YOU HAVE THE AUTHORITY TO SIGN FOR AND BIND SUCH ENTITY IN ORDER TO ACCEPT THE TERMS OF THIS AGREEMENT. THE RIGHTS GRANTED UNDER THIS AGREEMENT ARE EXPRESSLY CONDITIONED UPON ACCEPTANCE BY SUCH AUTHORIZED PERSONNEL.

1.0 – Provision of Service

SecPod will make the Services and Software available to Customer pursuant to this Agreement and provide such Services in accordance with this Agreement, the Privacy Policy, and laws and government regulations applicable to SecPod business, during each Subscription Term.

During the Subscription Term, SecPod grants to Customer a limited, non-exclusive right to access and use the Services and Software only for its internal business purposes, for up to the number of Subscriptions included in the license, including the right to download, install in connection with the authorized use of the Software.

2.0 – Responsibilities of Customer

a. Customer Account

Customer may need to register for an Account in order to place orders or access or receive the Software. Customer agrees to keep its Account information current, accurate and complete so that SecPod may send notices, statements and other information to Customer via email or through its Account.

Customer will be responsible for maintaining the confidentiality of User login information and credentials for accessing the Software and will notify SecPod promptly of any loss, misuse, or unauthorized disclosure of such login information.

b. Use Restrictions

Customer may only use the Software in accordance with the Documentation, subject to the use limitations indicated in the License Plan pursuant to which Customer subscribes to the Software. Customer agrees not to use SecPod's Technology to:

  • Process data on behalf of any third party other than Customer's Users and End Users.
  • Use the Service in violation of applicable law.
  • Store or transmit any content that infringes upon any third party's intellectual property rights.
  • Use for competitive intelligence or performance benchmarking purposes.

c. In Addition

Customer will not:

  • License, sublicense, sell, resell, rent, lease, transfer, assign, or distribute SecPod's Technology to any third party other than Users and End Users.
  • Falsely imply any sponsorship or association with SecPod.
  • Decompile, reverse engineer, disassemble, reproduce, or copy or otherwise access or discover the source code or underlying program of any portion of SecPod's Technology.

3.0 – Customer Data

a. Use of Customer Data

As between the parties, Customer retains all right, title and interest in and to the Customer Data. Subject to this Agreement, Customer hereby grants SecPod a non-exclusive, worldwide, royalty-free right to process the Customer Data solely to the extent necessary to provide, maintain, and improve SecPod's Technology and perform obligations under this Agreement, or as required by law.

b. Data Security

The parties will comply with the terms of the Data Processing Agreement (DPA), which is incorporated into this Agreement by reference, with respect to the provision and processing of Personal Data. SecPod will use appropriate technical and organizational measures to protect Customer Data from unauthorized access, processing, loss, or disclosure.

4.0 – Intellectual Property

a. Ownership Rights

Customer and its licensors retain all right, title and interest in and to the Customer Data. SecPod and its licensors retain all right, title, and interest in and to SecPod's Technology and Usage Data.

SecPod may freely use and incorporate into SecPod products and services any suggestions, enhancement requests, recommendations, corrections, or other feedback provided by Customer or by any Users or End Users relating to SecPod products or services.

b. Usage Data

Notwithstanding anything to the contrary in this Agreement, SecPod may collect and use any data that is derived from the use of the Software or characteristics such as country of domicile, company size, or industry, in each case that is anonymized and aggregated such that it could no longer directly or indirectly identify Customer, its Users or End Users, or any natural person (“Usage Data”).

c. Updates

SecPod may update the Services and Software from time to time. Any Updates to the Services and Software are subject to this Agreement. Customer agrees that its purchase of licenses is neither contingent upon the delivery of any future functionality nor dependent upon any oral or written comments made by SecPod with respect to future functionality or features.

5.0 – Fees and Payments

a. Fees and Payment

All charges associated with Customer's Account (“Fees”) are set forth in the license term or Website. Payment obligations are non-cancelable, regardless of utilization by the Customer and except as expressly permitted in this Agreement, Fees paid are non-refundable.

b. Late Payments

If undisputed Fees are more than thirty (30) days overdue, then, following written notification from SecPod, SecPod may suspend Customer's access to the SecPod's Software until such unpaid Fees are paid in full.

c. Payment Disputes

SecPod will not exercise its rights under Section 5(b) with respect to non-payment by Customer if Customer is disputing the applicable charges reasonably and in good faith and is cooperating diligently to resolve the dispute. If the parties are unable to resolve such a dispute within thirty (30) days, each party will have the right to seek any remedies it may have under this Agreement, at law or in equity.

d. Applicable Taxes

The Fees do not include any taxes, levies, duties, or similar governmental assessments, including value-added, sales, use or withholding taxes assessable by any local, state, provincial or foreign jurisdiction (“Taxes”). Customer agrees to pay applicable direct or indirect Taxes associated with its purchases hereunder.

6.0 – Term, Termination and Suspension

a. Term

This Agreement is effective as of the Effective Date and will continue through the then-current Subscription Term.

b. Renewal

Unless a party gives written notice of non-renewal at least thirty (30) days prior to the expiration of the relevant Subscription Term, Service Plans will automatically renew at the same number of subscriptions and at the same Service Plan, for a period equal to the previous Subscription Term. SecPod reserves the right to increase the Fees at the beginning of each renewed Subscription Term.

c. Suspension

SecPod may suspend Customer's access to the Services on the following grounds:

  • Late payment or non-payment of undisputed Fees.
  • Non-renewal of the Services by Customer.
  • Customer's or its Users' breach of Section 2 (Use Restrictions).
  • Where suspension is necessary to prevent or address the introduction of Malicious Software, a security incident, or other harm.

d. Termination for Cause

Either party may terminate this Agreement by written notice to the other party in the event that such other party materially breaches this Agreement and does not cure such breach within thirty (30) days of such notice, or immediately in the event the other party becomes the subject of a bankruptcy or insolvency proceeding.

e. Free Trial Customers

Upon the expiration of Customer's free trial, SecPod may immediately suspend Customer's access to the Services. Customer must export Customer Data before the end of the free trial or Customer Data will be permanently deleted.

7.0 – Data Export and Retention

Upon termination or expiration of this Agreement, Customer's access to the Services, Software, APIs, and other SecPod's Technology will terminate. SecPod will make Customer Data available for export for fourteen (14) days from the effective date of the closure of the Customer's Account. Customer Data cannot be recovered once it is deleted. Customer may contact [email protected] within the Data Export Period to export Customer Data.

8.0 – Confidentiality

Each party will protect the other's Confidential Information from unauthorized use, access, or disclosure in the same manner as it protects its own Confidential Information of similar nature or importance, and in any event, using no less than reasonable care.

The receiving party acknowledges that disclosure of Confidential Information would cause substantial harm for which damages alone would not be a sufficient remedy, and therefore that upon any such disclosure by the receiving party, the disclosing party will be entitled to seek appropriate equitable relief.

9.0 – Warranties / Disclaimer of Warranties

a. Service Warranty

SecPod warrants that the Services and Software will perform in all material respects in accordance with the Documentation. If SecPod is unable to make corrections in a timely manner, either party may terminate the Subscription Term, and Customer will be entitled to receive a refund of any unused Fees pre-paid for the applicable Services.

b. Malware Warranty

SecPod warrants that the Services hosted by SecPod will be monitored using commercially available means to attempt to detect and prevent the introduction of any Malicious Software.

c. Warranty Disclaimer

EXCEPT AS EXPRESSLY SET FORTH IN THIS AGREEMENT, NEITHER PARTY MAKES ANY OTHER WARRANTIES, EXPRESS OR IMPLIED, STATUTORY OR OTHERWISE, AND ALL SUCH WARRANTIES ARE HEREBY DISCLAIMED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, TITLE, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT.

10.0 – Limitation of Liability

a. IN NO EVENT WILL EITHER PARTY BE LIABLE FOR SPECIAL, INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES (INCLUDING WITHOUT LIMITATION DOWNTIME COSTS, LOSS OF DATA, RESTORATION COSTS, LOST PROFITS, OR COST OF COVER) REGARDLESS OF WHETHER SUCH CLAIMS ARE BASED ON CONTRACT, TORT, WARRANTY OR ANY OTHER LEGAL THEORY.

b. EXCEPT FOR AN ACTION BROUGHT FOR GROSS NEGLIGENCE, WILLFUL MISCONDUCT, FRAUD, DATA CLAIMS OR IP CLAIMS, EACH PARTY'S AGGREGATE LIABILITY UNDER THIS AGREEMENT WILL NOT EXCEED THE FEES RECEIVED BY OR PAYABLE TO SECPOD IN THE TWELVE MONTHS PRECEDING THE CLAIM (“THE GENERAL LIABILITY CAP”).

c. IN THE CASE OF IP CLAIMS AND DATA CLAIMS, SECPOD AND ITS AFFILIATES' TOTAL LIABILITY FOR ALL SUCH CLAIMS IN THE AGGREGATE WILL NOT EXCEED THE GENERAL LIABILITY CAP (“SUPERCAP”).

11.0 – Indemnification

a. Indemnification by SecPod

SecPod will defend Customer and its Affiliates from any third party claim alleging that Customer's use of SecPod's Technology infringes such third party's patent, copyright and/or trademark intellectual property rights (an “IP Claim”), and will indemnify and hold harmless Customer from any damages and costs awarded against Customer resulting from such IP Claim.

b. Indemnification by Customer

Customer will defend SecPod and its Affiliates from any third party claim, and will indemnify and hold harmless SecPod from any damages and costs resulting from such claim, to the extent caused by: (i) Customer's unauthorized supply, disclosure, or processing of Customer Data, including Personal Data therein, or (ii) Customer's violation of laws applicable to Customer's business.

c. Indemnification Procedures

In the event of a potential indemnity obligation, the indemnified party will: (i) promptly notify the indemnifying party in writing of the claim, (ii) allow the indemnifying party the right to control the investigation, defense and settlement of such claim, and (iii) provide all necessary cooperation at the indemnifying party's expense.

12.0 – Miscellaneous

a. Use of Third Parties for Payment Processing

SecPod may use a third-party service provider to manage payment processing. Customer must notify SecPod of any change in Customer's payment account information by emailing [email protected].

b. Assignment

Neither party may assign any of its rights or obligations hereunder without the other party's prior written consent, except either party may assign this Agreement in its entirety in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of its assets.

c. Entire Agreement

This Agreement, together with any License Term, the Privacy Notice, and the DPA, constitutes the entire agreement and supersedes any and all prior agreements between Customer and SecPod regarding the subject matter hereof.

d. Publicity Rights

SecPod may identify Customer as a SecPod customer in its promotional materials. Customer may request that SecPod stop doing so by submitting an email to [email protected].

e. Relationship of the Parties

The parties are independent contractors. This Agreement does not create a partnership, franchise, joint venture, agency, fiduciary or employment relationship among the parties.

f. Force Majeure

Neither party will be liable to the other for any delay or failure to perform any obligation under this Agreement if the delay or failure results from any cause beyond such party's reasonable control, including acts of God, acts of government, acts of terror or civil unrest, Internet failures, or acts undertaken by third parties not under the performing party's control.

g. Governing Law

This Agreement is governed by the laws of the State of California without regard to conflict of laws principles. The parties hereby submit to the exclusive personal jurisdiction of the federal and state courts of the State of California, San Francisco County.

h. Dispute Resolution

Any dispute, claim or controversy arising out of or relating to this Agreement will be determined by arbitration in San Francisco, California. Judgment on the Award may be entered in any court having jurisdiction.

i. Notices

All notices to SecPod should be sent to: SecPod Technologies, Inc., 303 Twin Dolphin Drive, 6th Floor, Redwood City, California, 94065, with a copy to [email protected].

13.0 – Definitions

“Account” means any accounts or instances created by or on behalf of Customer for access to and use of any of the Services.

“Affiliate” means with respect to a party, any entity that directly or indirectly controls, is controlled by, or is under common control with such party.

“Confidential Information”means all information disclosed by one party to the other party that is designated as “confidential” or which a reasonable person should understand to be confidential given the nature of the information and circumstances of disclosure.

“Customer Data”means all electronic data, text, messages or other materials, including Personal Data of Users and End Users, submitted to the Services by Customer or its Users through Customer's Account.

“Documentation” means the then-current, generally available user documentation provided by SecPod detailing the functionalities of the Software and the Services.

“Services”means SecPod's software-based service offerings identified on the License Term and any Updates.

“Software”means the generally available software provided by SecPod in connection with Customer's use of the Services.

“Subscription Term” means the period stated on the License Term during which Customer subscribes to the Software, or Services.

“User” means any individual who is authorized by Customer to use the Services, including an Account administrator, employees, consultants, contractors, and agents of Customer or its Affiliates, and third parties with which Customer or its Affiliates transact business.